HALL AND AMENITIES HIRE TERMS & CONDITIONS

1. Acceptance of Terms

By making a booking and/or accessing the Venue, the Hirer agrees to comply with these Terms and Conditions and is responsible for ensuring that all guests, attendees, contractors, suppliers, and service providers associated with the booking also comply with them.

2. Use of the Venue

The Venue must only be used for the purpose specified in the booking application and approved by the Venue.

The Hirer must not use the Venue for any unlawful, dangerous, disruptive, offensive, or inappropriate activity.

The Hirer is responsible for ensuring that the number of attendees does not exceed the maximum occupancy permitted for the Venue and that all activities are conducted in a safe and responsible manner.

The Venue reserves the right to refuse entry, suspend, or terminate any event that is conducted in breach of these Terms and Conditions.

3. Booking Confirmation and Payment

A booking is not confirmed until it has been approved by the Venue and the required deposit has been received.

A non-refundable deposit of twenty percent (20%) of the total hire fee is required to secure a booking.

Payment must be made via bank transfer only. Banking details and payment instructions will be provided by the Booking Managers following approval of the booking request.

The remaining balance must be paid by the due date specified by the Booking Managers.

Failure to make payment by the specified due date may result in cancellation of the booking and forfeiture of any deposit paid.

The Venue reserves the right to deny access where outstanding amounts remain unpaid.

4. Care of Premises and Facilities

The Hirer is responsible for maintaining the Venue, amenities, fixtures, furniture, equipment, kitchens, toilets, and surrounding grounds in a clean, safe, and orderly condition throughout the hire period.

At the conclusion of the booking, the Hirer must:

Leave the Venue in substantially the same condition as it was found
Remove all decorations, equipment, personal belongings, food, beverages, and rubbish
Dispose of waste in the appropriate bins provided
Return tables, chairs, and other equipment to their original positions unless otherwise directed
Ensure all appliances, lighting, fans, and air-conditioning systems are switched off
Secure the premises and return any keys or access devices as instructed

Additional cleaning, repair, or replacement costs resulting from the Hirer’s use of the Venue may be charged to the Hirer.

5. Safety Responsibilities

The safety and wellbeing of all attendees remains the responsibility of the Hirer throughout the hire period.

At the commencement of each event, the Hirer must ensure attendees are made aware of:

The location of emergency exits
Emergency evacuation procedures
Designated assembly areas
Any venue-specific safety requirements

The Hirer must take all reasonable precautions to prevent injury, damage, accidents, or unsafe behaviour.

Any incident, injury, damage, or hazard must be reported to the Venue as soon as reasonably practicable.

6. Emergency Exits and Access

Emergency exits, fire equipment, and access pathways must remain unobstructed at all times.

No items may be placed that block or restrict emergency access or safety equipment.

7. Religious and Cultural Respect

The Venue is a Hindu cultural facility and place of worship.

All attendees must conduct themselves in a manner that respects the religious, cultural, and spiritual significance of the premises.

The Venue must be treated with dignity and respect at all times.

Behaviour that is offensive, disrespectful, or inconsistent with the values of the Venue will not be tolerated.

8. Prohibited Items and Activities

To preserve the sanctity of the Venue, the following are strictly prohibited:

Alcoholic beverages
Illegal drugs or intoxicating substances
Meat, poultry, seafood, eggs, or any non-vegetarian food
Smoking and vaping
Gambling
Any unlawful activity

Only vegetarian food and beverages may be brought onto or consumed on the premises.

Any breach may result in immediate termination of the booking without refund.

9. Decorations and Equipment

No nails, screws, adhesives, tape, or fixtures that may damage surfaces are permitted unless approved in writing.

All items must be removed at the end of the hire period.

10. Conduct of Attendees

The Hirer is responsible for all attendees and their behaviour.

Disruptive, unsafe, or inappropriate behaviour may result in removal from the Venue or termination of the event.

11. Damage and Loss

The Hirer is responsible for any damage or loss caused during the hire period.

The Venue accepts no responsibility for personal belongings brought onto the premises.

12. Compliance with Laws

The Hirer must comply with all applicable laws, permits, and regulations.

13. Insurance

The Hirer is responsible for obtaining appropriate insurance where required.

14. Indemnity

The Hirer agrees to indemnify the Venue against all claims, damages, and liabilities arising from their use of the premises.

15. Cancellation and Termination

The Venue may cancel or terminate a booking due to breach of these Terms or safety concerns.

No refund may apply where termination occurs due to breach of conditions.

16. Limitation of Liability

The Venue is not liable for indirect or consequential loss arising from use of the premises.

17. Acceptance

By booking or entering the Venue, the Hirer agrees to these Terms and Conditions in full.

The Management thanks you for respecting this Venue as a place of worship and cultural significance.

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